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Great tool to improve small businesses

Just imagine what would happen if something happened to your computer. If it caught fire, was stolen or got drenched in your morning coffee?

If you were using a decent backup solution you could just keep on working, otherwise you could be in a lot of trouble. So for those of you who don’t currently have a backup of your files in place, you’ll want to take a look at Dropbox.

So what is Dropbox?

Dropbox is software you install on your computer. It’s compatible with PC and Apple Mac. It’s a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Never email yourself a file again! It also saves all of your files in the cloud (your own personal and secure space on the Internet)

How does it work?

When you install Dropbox on your laptop or pc it creates a folder on your hard drive called ‘Dropbox’. You simply drag pictures, word documents anything at all into the Dropbox folder. The files stay on your local machine but also get uploaded to your online Dropbox account saving your data in the cloud. This is great for backing up data. You can then access your Dropbox account online through any computer or cellphone with Internet access. You can install Dropbox on other pc’s or laptops you own and when you do this all the files that are on your Dropbox get sync’d across the other pc or laptops you install Dropbox on.

Why would you use it?

If you work from a pc and a laptop, its really useful to be able to access your files from both machines without having to painfully transfer yourself files using usb sticks or emails. just share your files to yourself using Dropbox.

How to get it?

You head over to Dropbox.com and create a Free account. Install the application onto your PC by following the instructions during install, then all you have to do is drag files into your Dropbox folder and they get uploaded to the cloud.

Free Version

You start with 2GB of free space to use which is a lot for small businesses! invite your friends to gain more free space up to 16GB.

Paid Version

If you need more space, you can pay to increase your storage limit.

Sharing Files

You can choose which files on your Dropbox you want to share and send out an invite to anyone. Everyone that you give access to will always see the latest version of the shared files. Dropbox will synchronize these in real time.

How we use it

We use Dropbox to share files across the team who work in difference locations. it enables us to share files and folders with each other and means we don’t have to worry about duplicate file versions. everything is sync’d across the team, perfect!

Any bad things?

Well you do need Internet connection for Dropbox to back up and synchronize your files and if you start to purchase a lot of storage space on Dropbox you also need to make sure your laptops and PC have enough storage on their own hard drives to cope with all the data.